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A blog of all section with no images
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410-Scheduling Contract Procedure |
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Written by Administrator
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Thursday, 14 December 2006 |
Scheduling/Contract Procedure for Intercollegiate Athletic Contests
- During the budgeting procedure a varsity team’s schedule should be submitted to your sport administrator.
- Once approved with appropriate signatures (Sport Administrator, Coach, etc.), that schedule will be forwarded to Ruth Thompson in the Facilities and Game Operations office.
- Ruth will process necessary contracts (NOTE: Contracts are no longer processed for Big Ten contests.)
- Ruth will then send contracts back to the head coach for approval. Coaches should initial each contract and return to Ruth.
- Bitsy Ritt (Associate Athletic Director) will then be given the contracts for final approval and signature. Bitsy returns contracts to Ruth and Ruth mails them out as well as sends notification to all affected parties (i.e. media relations, facilities, concessions, ticket office, etc.)
- When signed copies from opposing schools are received by Ruth, she will forward to head coach of affected sport.
Changes to Originally Submitted Schedules
- Obtain a change of schedule form here
 schedule-change-form.pdf (10.69 KB 23.01.2007 15:44)
- Form should be completely filled out and submitted to sport administrator for approval before submitting to Ruth.
- Once submitted to Ruth with appropriate signatures and information, Ruth will forward the change to all affected parties (i.e. media relations, facilities, concessions, ticket office, etc.)
NOTE: Failure to have all appropriate signatures, information, etc. on forms will lead to delays.
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Last Updated ( Tuesday, 23 January 2007 )
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Contributed by Jim Balgooyen
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Monday, 13 November 2006 |
TEAM AWARDS
GENERAL
Team awards include annual participation awards, special achievement awards (e.g. MVP, most improved, scholar-athlete, etc.), and post season awards. Procurement of team awards must be approved in advance by the team’s sport administrator and are subject to all UM and Department purchasing guidelines. It is the head coach’s responsibility to ensure that awards to student-athletes stay within limits set by the NCAA in bylaw article #16. Awards should never be purchased directly by outside organizations, such as booster or alumni clubs. Purchases of awards must always be made through the University. If a booster or alumni club wishes to fund a team’s award, it must be accomplished through a donation to the program.
AWARD LIMITATION FORM
All awards must be documented and approved on an Award Limitation Form (ALF). The ALF should be completed and approved before the order is placed and must accompany the PO request or Request for Payment in order for the transaction to be processed. The completed form should list all award recipients (i.e. student-athletes, staff, and all other) and the cost of all award items. The form should be signed by the head coach and sport administrator. An electronic version (Excel) of the ALF is available and is most efficient since it allows for easy updates and printing for multiple submissions as awards are normally purchased throughout the year. Also, student-athlete and staff names can be carried forward from year to year.
ANNUAL PARTICIPATION AWARDS
Annual participation awards are typically purchased centrally by equipment managers, but must also be included on the Award Limitation Form. Prices for the various awards (i.e. letter jacket, blanket, watch, sr. ring) will be furnished for use on the form, although some senior participation awards will be team specific and not purchased centrally.
NCAA POST SEASON PARTICIPATION/CHAMPIONSHIP AWARDS
The department will fund up to the NCAA maximum (contingent on sport administrator approval) for any team or individual who finishes in the top four in any NCAA sponsored championship event/tournament. The department will fund $100 for participation in any NCAA sponsored championship event/tournament. The $100 funding level cannot be increased by using team discretionary/special account funds. All post season awards are charged to the team’s post season expense budget line.
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Last Updated ( Monday, 13 November 2006 )
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Contributed by Jason Winters
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Friday, 03 November 2006 |
CAMPS AND CLINICS
GENERAL
Effective December 2007, only externally owned camps will be operated within the Department of Athletics. External camps are typically “owned” by the camp director (in most instances incorporated) and therefore the transactions are processed through outside financial accounts. The compliance documentation associated with the running of a camp or clinic is required for all camps. CONTRACTS
All camps must be supported by written agreements between the Department of Athletics and the camp/employee. All significant terms such as camper fee, camp dates, compliance and financial requirements should be documented in the contract. The contract should be properly signed and dated by both parties. TIME/INCOME REPORTING ISSUES
For questions regarding the issue of time reporting during periods where camps are worked, please refer to Department of Athletics policy #501-Timekeeping. Income earned from “external” camps must be reported on the Outside Athletically Related Income form administered by Compliance. CONCESSIONS
All concessions deposits should be segregated from camper fee deposits for compliance and financial disclosure purposes. State of Michigan law requires that sales tax be remitted on all concessions revenue. OTHER CAMP FINANCIALS ISSUESCamp directors are expected to maintain accurate financial records and are required to complete a Financial Statement of Disclosure each calendar year by January 31st. The Financial Statement of Disclosure summarizes all financial transactions in the camp’s financial account reconciled to the ending account balance. External camps are prohibited from using the University of Michigan’s state sales tax exemption for purchases of camp equipment and supplies by state law and University policy. It is expected that external camps fulfill all legal and tax obligations as a result of their operation.
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Last Updated ( Monday, 24 March 2008 )
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640 - Student Athlete Opportunity Fund |
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Contributed by Jason Winters
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Tuesday, 21 February 2006 |
Student-Athlete Opportunity Fund (SAOF) Guidelines
Intent and Principles.
The Student-Athlete Opportunity Fund was created in 2003 to provide direct benefits to student-athletes or their families. As a guiding principle, the fund is intended to be used to assist student-athletes in meeting financial needs that arise in conjunction with participation in intercollegiate athletics, enrollment in an academic curriculum or that recognize academic achievement. Accordingly, receipt of Student-Athlete Opportunity Fund monies shall not be included in determining the permissible amount of financial aid that a member institution may award to a student-athlete.
Eligibility for the Fund.
All student-athletes, including international, are eligible to receive SAOF benefits, regardless of whether they are grant-in-aid recipients, have demonstrated need or have either exhausted eligibility or no longer participate due to medical reasons. Additionally, student-athletes receiving monies from the Special Assistance Fund may also receive SAOF benefits.
Except for prospective student-athletes receiving summer financial aid prior to full-time enrollment pursuant to NCAA Bylaw 15.2.7.1.3, no prospective student-athlete shall be eligible to receive SAOF funds.
Prohibited Uses for the Fund
Pursuant to NCAA Bylaw 15.01.7.2, member institutions and conferences shall not use monies received from the fund for the following:
• Salaries and Benefits.
• Grants-in-aid (other than summer school) for student-athletes with remaining eligibility.
• Capital improvements.
• Stipends.
Examples of permissible uses of the fund (list is not exhaustive):
Educational Expenses and Fees
§ Summer School.
§ Fifth or Sixth Year Aid.
§ Postgraduate Scholarship.
§ Postgraduate or Internship Fees.
§ International Student Fees and Taxes.
§ Graduate School Exam Fees.
§ Professional Program Testing.
§ Expendable Supplies.
§ Educational Supplies (e.g. laptop computers, cameras).
§ Other Educational expenses OR Additional SASAF Funding for Academic Course Supplies.
Health and Safety Expenses
§ Insurance Premiums for Student-Athletes.
§ Supplemental Insurance.
§ Medical Expenses for Student-Athletes (not covered by another insurance program for student-athletes not eligible for SAF).
§ Dental/Vision Expenses for Student-Athletes (not covered by another insurance program for student-athletes not eligible for SAF).
§ Medical Expenses for Student-Athletes’ Spouses/Dependents.
§ Other Health and Safety Expenses OR Supplemental SASAF Funding for Medical and Dental Expenses.
Personal or Family Expenses
§ Clothing Allowance or Enhancement of Clothing Allowance from Special Assistance Fund.
§ Additional Student-Athlete Travel Home.
§ Emergency Travel for Student-Athletes, Spouses and/or Dependents.
§ Emergency Expenses for Student-Athletes, Spouses and/or Dependents.
§ Travel Expenses for Family Members to be present as a Student-Athlete is honored.
§ Travel Expenses for Team Members being honored by Governmental Body.
§ Other Personal/Family Expenses OR Supplemental SASAF Funding for Clothing and Essential Expenses or Student-Athlete & Family Emergency Expenditures.
Institutional Academic or Programming Enhancements
§ Academic Achievement or Graduation Awards.
§ Academic Support Services.
§ Other Academic or Programming Expenses.
Administration of the Fund
- Submit to Kelly Robinson a completed SAOF Request Form SAOF_Request_Form.pdf
- Approved requests will be forwarded to the Business Office with a copy to coach and sport administrator
- Submit invoice/receipts with Request for Payment/Reimbursement form to Business Office
- The Compliance Office is responsible for providing the conference a summary of expenditures for each academic year. Near the end of the fiscal year, the Business Office and Compliance Office review expenditures that have been paid by the department (e.g., medical expenses) that should be reclassified to the Student Athlete Opportunity Fund.
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Last Updated ( Friday, 17 March 2006 )
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